Brooksee is a leading endurance event organizer and industry-leading technology company. Based in Pleasant Grove, UT, Brooksee is a rapidly-growing company specializing in marathons, half-marathons, and other endurance events across the western United States. Notable events include the REVEL Race Series, The Portland Marathon, The Mesa Marathon, and the Las Vegas Marathon. In addition to organizing our own events, we offer race timing and event management services for third-party races. Our team comprises skilled engineers and software developers who work alongside our field timers to deliver top-tier race timing services. With cutting-edge technology, we ensure accurate and reliable timing, complemented by our commitment to exceptional customer service. Our ethos is grounded in integrity, teamwork, and innovation, driving us to create memorable experiences for participants and clients. Whether you’re an experienced athlete or a newcomer to the field, we aim to make every event a celebration of achievement and community. Join us in our journey to inspire and empower through endurance sports.
You will be responsible for sourcing and securing volunteers both as individuals and groups, ensuring that our events run smoothly and efficiently. This role requires excellent organizational and communication skills, as well as the ability to engage and motivate volunteers to contribute their time and skills to support runners and the overall race experience.
Volunteers are the backbone of our race events and the Volunteer Coordinator position is essential to ensuring volunteer needs are effectively planned for, coordinated, and executed. The Volunteer Coordinator position will be responsible for fulfilling volunteer needs across various segments throughout the race week, including but not limited to race packet assembly, race packet pick up, start and finish line support, aid station support, course marshaling, and event cleanup. The Volunteer Coordinator will also oversee specialty volunteer positions, such as pacers, lead cyclists, and sag vehicle drivers. Applicants should email their resume to jobs@brooksee.com. Travel to race locations during race weeks is required and includes days leading to and following the race day.
Current race calendar is outlined below:
◦ Denver, CO – REVEL Rockies: 5/27–6/2
◦ Salt Lake City, UT – REVEL Big Cottonwood: 9/9–9/15
◦ Portland, OR – Portland Marathon: 10/1–10/7
◦ Las Vegas, NV – Las Vegas Marathon: 10/29–11/4
◦ San Bernardino, CA – REVEL Big Bear: 11/11–11/17
◦ Mesa, AZ – Mesa Marathon – 2/5-2/9 – 2025
◦ Las Vegas, NV – REVEL Mt Charleston – 4/2-4/6 – 2025
◦ Conway, NH – REVEL White Mountains – TBD – 2025
◦ Walnut Creek – REVEL Mt Diablo – TBD – 2025
Key Responsibilities:
Volunteer Recruitment:
▪ Develop and implement strategies to recruit volunteers for race running events.
▪ Utilize various channels such as social media, community organizations, schools, and online platforms to attract volunteers.
▪ Actively engage with potential volunteers to communicate the benefits of volunteering with our organization.
◦ Volunteer Coordination:
▪ Determine and plan volunteer needs based on race week operations and functions.
▪ Assign roles and responsibilities to volunteers based on their skills, interests, and availability.
▪ Develop a schedule for volunteer shifts and ensure adequate coverage for all event activities.
▪ Provide clear instructions and guidance to volunteers regarding their duties and expectations.
▪ Serve as the main point of contact for volunteers before, during, and after events, addressing any questions or concerns they may have.
◦ Volunteer Management:
▪ Maintain a database of volunteers including their contact information, availability, and skills.
▪ Regularly communicate with volunteers to keep them informed of race day details, position responsibilities, and any training materials or resources.
▪ Oversee race day volunteer operations, evaluate performance, and provide feedback or implement action plans to improve operational effectiveness.
▪ Gather feedback from volunteers at the conclusion of the event and determine opportunities for improvement.
▪ Recognize and appreciate the contributions of volunteers through various forms of acknowledgment and appreciation.
Group Volunteer Engagement:
▪ Cultivate relationships with local organizations, schools, corporations, and community groups to recruit volunteer groups.
▪ Coordinate with group leaders to facilitate their involvement in our events, ensuring a seamless and enjoyable experience for all participants.
▪ Develop tailored opportunities for group volunteering that align with their interests and objectives.
Qualifications:
◦ Previous experience in volunteer coordination or event management.
◦ Excellent communication and interpersonal skills across channels (ie. in-person, online, email, phone).
◦ Proficiency in Google Workspace (ie. Gmail, Drive, Sheets, Docs, Calendar).
◦ Strong organizational abilities with attention to detail.
◦ Strong leadership and group management skills.
◦ Ability to work effectively under pressure and adapt to changing circumstances.
◦ Passion for promoting community engagement and supporting charitable causes.
◦ Ability to routinely lift, carry, and move materials weighing 50 pounds is preferred.
Location: Pleasant Grove, UT with a hybrid work schedule or Remote
Compensation: Negotiable depending on qualifications.
This position offers a unique opportunity to contribute to the success of our race running events while gaining valuable experience in volunteer coordination and event management. If you have a passion for endurance events and the skills to effectively engage and mobilize volunteers, we encourage you to apply!
About Brooksee:
Brooksee is a leading endurance event organizer and industry-leading technology company. Based in Pleasant Grove, UT, Brooksee is a rapidly-growing company specializing in marathons, half-marathons, and other endurance events across the western United States. Notable events include the REVEL Race Series, The Portland Marathon, The Mesa Marathon, and the Las Vegas Marathon. In addition to organizing our own events, we offer race timing and event management services for third-party races. Our team comprises skilled engineers and software developers who work alongside our field timers to deliver top-tier race timing services. With cutting-edge technology, we ensure accurate and reliable timing, complemented by our commitment to exceptional customer service. Our ethos is grounded in integrity, teamwork, and innovation, driving us to create memorable experiences for participants and clients. Whether you’re an experienced athlete or a newcomer to the field, we aim to make every event a celebration of achievement and community. Join us in our journey to inspire and empower through endurance sports.
